e-Xtra News Digest: August 11, 2016

August 10, 2016

What's happening at Hartford Hospital:

Moms, babies and Hartford Hospital staff celebrated World Breastfeeding Week August 1-7. Read more about the celebration here 

 World Breastfeeding Week

For more information on these topics click on the links below:

Annual Required Learning (HealthStream)
Classes & Events
Clinical Trials
Community Events
Education, Training and Research
Employee Discounts
Employee Services
Giving Back/Volunteer Opportunities
Grand Rounds
Health Professionals
Human Resources
Information Technology
Respirator FIT Testing Program
Support Groups

Annual Required Learning (HealthStream)

2016 Annual Required Learning Launched

All HH employees should check their HealthStream accounts after April 8 to ensure they have been assigned these mandatory courses:

  • 2016 - HH Emergency Management Basic Education
  • 2016 - HH Employee Safety Education
  • 2016 - HH Hazardous Waste Management Education
  • 2016 - HH Infection Control Education
  •  2016 - HHC System Compliance, Privacy and Information Security
  • 2016 - HH Workplace Violence Awareness and Prevention Education
  • 2016 - HH Deaf and HOH Education – Hartford Region
  • 2016 - HH Chest Pain Center Accreditation Course
  • 2016 - HH FAST Stroke Recognition and Response
  • 2016 - HH Precision Event Submitter Training (This course will be assigned in conjunction with HHC, and replaces the Absolute ID course that was assigned last year.)

Some employees, due to their job requirements, will have additional courses to complete.  Please remember that, in accordance with Human Resources Policy #215, all required courses need to be completed by September 30, 2016 or the employee will receive a “Below Expectations” rating on their performance review. If the above courses are not listed under your My Learning tab in HealthStream, please contact the HealthStream Helpdesk atHealthStream@hhchealth.org.

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Classes & Events
For a complete list of classes offered at Hartford Hospital visit the Classes & Events page here.

August 13
Maternity Tour
11 a.m. to noon 
Noon to 1 p.m.
Hospital Lobby
A guided tour to acquaint you with our facility and maternity services. Please register the mother-to-be only, one support person is welcome to attend, but you do not need to register them. The tour is free.

August 17
6 p.m.t o 8:30 p.m.
CPR Family and Friends: Infants and Children
EMS Education, 4th Floor, 560 Hudston Street, Hartford
Registration required. Fee $50. Register online here.

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Clinical Trials
To view the current list of Cancer Clinical Research Open studies, click here

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Community Events

September 6
Walk to Wellness at WestFarms: Total Joint Replacement-Finding Freedom from Hip and Knee Pain
8:30-9:30 a.m.
Lower level near Nordstrom
California Pizza Kitchen will provide our walkers with a complimentary breakfast after the walk.
Registration is now required. Please call 1.855.HHC.HERE (1.855.442.4373) to register.

September 10
Celebrate Life
9:30-11:30 a.m.
Hartford Downtown Marriot

The Hartford HealthCare Institute invites you to the 27th annual celebration for cancer survivors, family and friends. Guest speaker is Gina Barreca, who has appeared on 20/20, The Today Show, CNN, the BBC, Dr. Phil, NPR and Oprah to discuss gender, power, politics, and humor. A full breakfast/brunch will be served. The event is free. Please call 1.855.HHC.HERE 
(1.855.442.4373) to register.

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Education, Training & Research

August 27
Mental Health First Aid
8 a.m. to 5:30 p.m.
IOL, Commons Building, second floor, Hartford Room
Mental Health First Aid allows you to assist someone experiencing a mental health-related crisis. In the course, you learn risk factors and warning signs for mental health and addiction concerns, strategies for how to help someone in both crisis and non-crisis situations, and where to turn for help.

Registration is required. Continental breakfast and lunch will be served. For more information, contact Patty Graham at ext. 5-7716

August 30
Alternative to CPAP for Sleep Apnea
6:30 p.m. to 8 p.m.
Hartford Hospital Family Health Center, 1290 Silas Deane Highway, Wethersfield
In this FREE educational seminar, learn more about:

  • An outpatient surgical procedure with quick recovery and minimal pain
  • How this treatment will lead to less snoring and more refreshing sleep
  • How Inspire Therapy can improve your overall health and quality of life

To register, call 1.855.HHC.HERE

September 9
World Suicide Prevention Day
8 a.m. to 12:30 p.m.
Hartford Hospital Education & Resource Center (ERC), 560 Hudson Street
To register, call 855.HHC.HERE
Suicide Assessment and Prevention: New Solutions for Old Problems
Free, educational seminar. For professionals and open to the public.

Care Connect Training
Classes Run Through Mid-August
Hartford Hospital, including the Institute of Living, is in the process of implementing the Epic electronic health record (EHR), which will go live Aug. 20. All staff and providers who will be using Epic must attend training in order to gain access to the EHR.

The classes run about four hours each. The number of classes you need depends on your role. Your manager will help you get enrolled in the appropriate training.

The expectation following training is for you to practice your daily work flows in the playground. We recommend an hour of practice for every hour spent in class.

A baseball coach once said: “The difference between a professional and an amateur is that an amateur practices until they get it RIGHT, and a professional practices until they can’t get it WRONG! We recommend you practice until you can’t get it WRONG.

For questions, email careconnecttraining@hhchealth.org.

Cancer Clinical Research Office
View the latest open studies being conducted by the Cancer Clinical Research Office 

Department of EMS Education Courses
EMS Education offers a variety of courses designed to meet the needs and schedules of busy healthcare providers. There are courses available online and in the classroom. Classes can be customized and provided to groups meeting the specialized needs.

  • HeartCode BLS through HealthStream
  • HeartCode ACLS through HealthStream
  • Healthcare Provider CPR Course
  • EMT Course
  • EMT Refresher Course
  • EMR Course
  • ACLS Provider Course
  • ACLS Refresher Cours
  • PALS Provider Course

To register for any of these following classes click here.

For more information, visit the EMS Education Website, or contact EMS Education at 860.972.9564 or emseducation@hhchealth.org.

Healthcare Provider BLS Class

BLS for healthcare providers course is designed to review, organize, and prioritize information and skills needed to manage a cardiac arrest and other life treating emergencies such as airway obstructions, heart attacks and stroke and basic life support level. For more information, call 860.972.4686.

Healthcare Provider CPR Class

EMS Education offers HCP CPR training as well as ACLS training through HealthStream using HeartCode BLS or ACLS. 

HeartCode allows students to complete the training online at their own pace, on their own schedule, followed by a brief skills check. 

Please call EMS Education to register at 860.972.9564.

If you prefer to attend a classroom course, there are Healthcare Provider CPR Classes are held in ERD 4th Floor.

You can register for HCP CPR Classes by calling 860.545.1888.

Ongoing Research Studies

For more information on these studies, as well as other ongoing research, visit the Research Department Website at harthosp.org/research.

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Employee Discounts

Discounts are set up by the recreation and discounts committee of the Employees' Council. Go to the Employee Recreation/Discounts page on the intranet for more information: http://intranet.harthosp.org/hh/docs/378?route=2

Discounts on Infinity Hall Shows

HHC Employees can get an exclusive 15% discount on most shows to Infinity Hall Hartford and Infinity Hall Norfolk. Visit www.infinityhall.com for a list of the shows and to order tickets. Enter the code HHCMUSIC to receive the discount. If you prefer to go to the box office to purchase your tickets you can show your Hartford HealthCare badge to obtain the discount.

DELL Computer Discounts

Visit: www.Dell.com/mpp/hhchealth

Online Ordering and Discounts on Events at the Bushnell

HHC employees have access to a special Online Ticket Ordering Program for events at the Bushnell. This program provides the benefit of ordering individual tickets online and, if applicable, at a discounted price

  1. Log on The Bushnell web site: www.bushnell.org
  2. Hover over SHOWS AND CONCERTS then click on the ONLINE GROUP PROGRAM link.
  3. Enter HORACE as the password.
  4. Complete and submit the form, using HHC as group name. You will be contacted by us for payment.
  5. Tickets will be mailed to you.

Not all show dates or performances are available through this program. Tickets available up to 2 weeks prior to curtain. There is a $6 per order handling fee and $3 per ticket surcharge will be applied. All sales are final. No refunds or exchanges will be granted. Discount not applicable to previously purchased ticket. Not available in person. For questions, contact groups@bushnell.org or 860.987.5959.

Discounts on XL Center Events

HHC Employees can get a discount on most XL Center events. We will list them as they become available. Discounts vary by event. You can order tickets:

  • Online at www.xlcenter.com (click presales and promotions, promo code SGHHC)
  • By phone to 877-522-8499 and mention promo code SGHHC
  • At the box office, promo code SGHHC

Extra fees apply to online and phone orders. Promo code is always SGHHC.
For more information, contact Mike Cecchini at 860.722.0639.

Discount at Sher's Automotive Center

HHC Employees can get a discount at Sher's Automotive Center in Hartford. Choose either 10% off all parts and labor in excess of $150, or a $50 discount towards the purchase of four tires. Shuttle service from Sher's to Hartford Hospital is available beginning at 6:30 a.m. For more information call Mike at 860.527.0185.

Discounts at Central Rock Climbing Center in Glastonbury

Hartford HealthCare employees can save 50% at Central Rock Climbing Center, 259 Eastern Boulevard, in Glastonbury.  For $40 you can get an unlimited month pass, with gear and a beginner class included,normally $79. For more information, call Alex Taylor at 860.659.8260.

Discount at Sprint

For more information, call Sprint Sales at 866.639.8354.

Free Entrance to Connecticut Science Center

All Hartford HealthCare staff members can get free admission into the Connecticut Science Center (a $19 value) with their employee badge.

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Employee Services

Barney Employee Fitness Center
Open 24/7
The center offers state-of-the-art exercise equipment and free weights, functional movement screenings and exercise programs to help you prevent injuries, weight-loss exercise programs, diet and nutrition counseling. The staff is all nationally certified. For more information, call the Fitness Center at 860.972.3077.

Fall 2016 Tuition Reimbursement Applications Now Available
Applications Accepted August 1-14
Tuition reimbursement applications for Hartford Hospital employees are now available on the Intranet. The application is included in the Tuition Reimbursement Packet which is located on the Intranet: Human Resources/Education /HH Tuition Reimbursement. You can also click here  for a copy. Email completed applications and supporting documentation to:HHTuitionReimbursement@hhchealth.org or in Outlook: HH Tuition Reimbursement or fax to Dianne LePore at 860.545.1572. Contact Dianne at 972-1820 with any questions.
For those employees participating in the Summer 2016 Tuition Reimbursement program, grades should be submitted via email or fax by September 15, 2016, as indicated above.

Employees Council
All employees are invited to attend meetings, which are held once a month. Date for general council meetings listed on the Employees Council 
intranet page. You can also call 860.545.3904 or email Employee.Council@hhchealth.org to arrange a convenient date and time to meet with the chairperson of the council.

HHC Health Center

Hartford HealthCare in partnership with Iora Health provides an innovative, new primary care practice designed specifically for Hartford HealthCare employees and family members. Conveniently located at the Medical Office Building at Hartford Hospital. Stop by or click here to learn more. 

Have your annual mammogram at Hartford Hospital!

Employees can get a screening mammogram as a walk-in or call 860.972.2813 to make an appointment.

Trading Post
Swap supplies or advertise your items for sale on the Hartford Hospital Trading Post, a free online classified ad site developed for employees. You can find the Trading Post under Employee Services on the Intranet home page: http://hhblogs.hhcsystem.org/tradingpost/

Weight Watchers
Hartford Hospital
Tuesdays, 11:30 a.m. to 1 p.m.
Meetings will be in Dining Room B, Except on August 16, September 20, October 18, November 15 and December 20.

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Giving Back/Volunteer Opportunities

Financial Assistance for Patients

Do you know a patient who is in need of financial assistance? Hartford HealthCare can provide help to patients in need. Learn more about the program and how to assist patients on HHC Connect: https://intranet.hartfordhealthcare.org/inside-hhc/patient-support)

New Donation Bin for Magazines, Books, Puzzles, and More

Bring recent magazines to the department of Volunteer Services (Bliss 109A) who will distribute them to patients and families through the book cart and waiting room areas. Decks of cards, books of crossword puzzles/word search/Sudoku are also need. Donation bins are located near the Bliss Wing elevators.  

August 20
6th Annual Wayne Levesque Memorial Golf Tournament
Registration at 12 noon, dinner at 5:30 p.m.

Pequabuck Golf Club, Terryville

The day includes golf, practice greens, tournament contests, beverages on the course, and dinner. Register for the day or purchase tickets for dinner only. Golf and dinner - $150, Dinner only - $50. All proceeds will benefit the Helen & Harry Gray Cancer Center for the Wayne Levesque Memorial Wall. Registration is required: call Lori at 860.302.4931 or Glenn at 860.798.0577, or visit www.facebook.com/WayneLevesqueMemorial

August 20
Skip McDermott Memorial Golf Tournament

Blue Fox Run Golf Course, Avon

A tournament held in memory of Francis "Skip" McDermott, commemorating the anniversary of his kidney transplant. The tournament includes 18 holes of golf in a scramble format, lunch, dinner, and awards. Registration begins at 11 a.m., tee time is at 12:30 p.m. and dinner is at 6 p.m. Proceeds will benefit Hartford Hospital's Transplant ProgramTo register, call Tracy Worlund at 860.688.9213.

Platinum Sponsor w/4 Golfers $650
Gold Sponsor w/2 Golfers $400
Silver Tee/Green Sponsor $125
Individual Golfers $130
Friends of Skip $50
Dinner only $50

September 19
27th annual Hartford Hospital Auxiliary Benefit Golf Tournament 
Tumble Brook Country Club, Bloomfield
This year's beneficiary is the Department of Nursing Education and Research. For more information about the golf tournament or to make a donation the silent auction and raffle, please contact Lori Flaks at lbflaks@yahoo.com or Amy Steinberg at asteinberg74@gmail.com.

October 21, 24 & 25
Bundle Our Babies

Women’s Health and the Nurturing Connections program will be collecting new baby clothing (sizes 0-6 months), blankets or monetary donations for patients in need.

Collections will be in the HH Cafeteria and the IOL Donnelly Building from 9 a.m.-1 p.m. Items can also be picked up if needed. Please contact Damaris Rodriguez at ext. 2-3131.

HH United Way Campaign

For information about Hartford Hospital's United Way Pledge Campaign visit the United Way Intranet page at http://intranet.harthosp.org/unitedway.htm

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Grand Rounds

Grand rounds lectures take place on Thursdays from Noon-1 p.m. followed by a 15-minute Q&A session, in the Hartford Room, IOL Commons Building. (Case Conferences and resident presentations may have a slightly different schedule.) Check our website for updated information regarding these lectures. For more information about Professional Education at the IOL contact John Goethe, MD, or visit the IOL's website.

Department of Medicine Grand Rounds

November 15
General Internal Medicine Meeting
Pond House Café
Agenda to follow

IOL Psychiatric Grand Rounds
October 6
IOL Grand Rounds Resume

October 13
Topic: TBA
Presented by: Madeline Cunningham - George Lynn Cross Research Professor, Presbyterian Health Foundation; Presidential Professor Microbiology and Immunology Director, Immunology Training Program University of Oklahoma Health Sciences Center Biomedical Research

October 20
Topic: “Some Secrets of Mental Health Care”
Presented by: Dr. Lloyd I Sederer, Chief Medical Officer, NYS Office of Mental Health

October 27
Topic: TBA
Presented by: Dr. Andrew Gerber, Medical Director/CEO at the Austen Riggs Center

November 3 
Topic: Mental Health System Change and Survival: A Case Study
Presented by: Dr. Steven S. Sharfstein

November 10 
Title: TBA
Speaker: Hilary S. Conncery, MD, PhD. Clinical Director, Alcohol and Drug Abuse Treatment Program, Division of Alcohol and Drug Abuse.
Assistant Professor, Department of Psychiatry, Harvard Medical School.

November 17
Title: TBA
Speaker: Ira D. Glick, MD, Professor Emeritus of Psychiatry & Behavioral Sciences, Department of Psychiatry, Stanford University School of Medicine.

December 8
Title: Proper Opioid Prescribing
Speaker: Dr. Ricardo Taboada

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Health Professionals

October 14
20th Annual Nursing Research & Evidence-Based Practice Conference
7 a.m. to 3:30 p.m.
Education & Resource Center (ERC), 560 Hudson Street
Registration fee: $80/$35 for students (Open to internal and external medical professionals)
Call 1-855-HHC-HERE to register
Sponsored by the Connecticut Nursing Research Alliance

September 22 
11th Annual Interdisciplinary Transplant Symposium
7:45 a.m.-4 p.m.
Sheraton Hartford South Hotel, Rocky Hill

Join Hartford Hospital experts as they present cutting edge information in the fields of kidney, liver and heart transplantation. Participants who attend this symposium will be able to apply updated therapies to the care of individuals with end stage organ disease.

Participants must select FOUR breakout sessions. Please include the following in the survey:

10:10-11 a.m.: Ethical Issues in Transplant or, Heart Transplantation vs. VAD

11:05-11:55 a.m.:  Living Kidney Donation, or Fatty Liver

1-1:50 p.m.: Facilitating Communication between Donor Families and Organ Transplant Recipients or, Viral Infections after Renal Transplant: BK and CMV

1:55-2:45 p.m.:  Mitigating and Managing Psychosocial Risk Factors in Solid Organ Transplantation: A Case Approach or, The Heart in Liver Transplantation

The fee for this conference is $100, which includes continental breakfast and lunch.

To register, call 1.855.HHC.HERE.

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Human Resources

Do you have a Gold Medal Manager?

Great managers inspire us to do our best. Let’s recognize them and tell their stories so that we all can learn and grow.

Every three months, we ask employees across Hartford HealthCare to nominate what we’re calling “Gold Medal Managers” – individuals who exemplify our H3W Leadership Behaviors every day.

Managers or supervisors who have one or more people reporting to them are eligible for recognition. An employee or group of employees may nominate their manager for recognition.

Information on the Gold Medal Manager program is available here.

Policy and Procedure Manual Update

Throughout the year, changes and revisions to the Human Resources Policy and Procedure Manual are communicated and distributed. The following policies have been revised and updated. A brief overview of the changes is provided.

If you are a holder of a hard copy manual, please print out the policies listed below and add or replace the policies in your manual. Please be reminded the hard copy manual must be located in an area that allows free access to departmental employees, particularly those who do not have access to the Hospital intranet.

Please post this notice for employees in your organization without access to Outlook.

Policy 105 – Professional Image and Dress Code Policy: Language was added to Paragraph #7 under Operational Guidelines section to include further items not acceptable during work hours.

Policy 106 – Rules of Conduct Policy: The policy was revised to include language regarding solicitation and distribution on Hospital premises and also to include language regarding acts of intimidation, retaliation or other threatening behaviors.

Policy 109 – Visitors and Pets of Employees in the Workplace Policy: Language regarding use of service animals at work has been added to the policy.

Policy 406 – Wage Differential Policy: The timeframe for rehires under paragraph No. 4 of Procedure – Role and Status Changes has been revised.

Policy 505 – Leaves of Absence Policy – Bereavement, Jury Duty and Educational: The term Domestic Partner has been removed from the Policy.

Policy 514 – Workers Compensation Policy: The policy has been revised to reflect the change from Choice Time to PTO, the change from ERCN form to ESCF and remove the term ‘Extended Illness Leave’. The policy has also been updated to reflect what type of pay will be used on the date of injury or first day of disability.

Referral Bonus Program

A bonus will be paid to any Hartford Region employee who refers an experienced candidate who is hired for the following openings:

  • Advance Practice Registered Nurse
  • Cardiac Sonographer
  • Cardiovascular Technician
  •  Certified Athletic Trainer
  • Clinical Nuclear Cardiology Technologist
  • Health Information Coder
  • Medical Dosimetrist
  • Nurse Manager
  • Occupational Therapist/ Assistant
  • Pharmacist
  • Physical Therapist/Assistant
  • Physician Assistant
  • Radiation Treatment Planning Technologist
  • Radiological Technologist
  • Registered Nurse
  • Respiratory Therapist
  • RN Case Coordinator
  • Speech Language Pathologist
  • Surgical Technologist

The bonus will be $3,000 for full-time employees and $1,500 for part-time employees (working more than 24 hours per week), with half being paid at the candidate’s start date and the other half at the candidate’s six-month anniversary.

To qualify for the referral bonus, the referring employee’s name must be listed as a referral source on the application when submitted. The referring employee must not be in step 2 or higher of the performance improvement process.

Directors, assistant directors, employees in any role that has managerial or supervisory responsibilities and the staff of Human Resources will not be eligible for the program. Please allow up to 30 days for receipt of each portion of the referral bonus.

Please Note: Hartford HealthCare Rehab Network will pay a $750 referral bonus for per diem therapists/ATCs that average 24-hours per week and pay-per-visit therapists who average 12 visits per week.

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Information Technology

Add Your Photo To Your Outlook Email Profile

In an effort to foster better communications and to put “a face to the name,” the ITS and Planning and Marketing Departments have created a process to allow staff to add their photograph to the Outlook Email profile via our HHC Intranet portal.

If you would like to have your photo become part of your Outlook email you simply visit your profile page on the Intranet, located at:

Then you upload your photograph using the instructions on the Intranet and the next day your photograph will be part of your Outlook Email profile.

This is the first in many data integration projects that are underway. ITS is currently working on a solution to synchronize other Intranet data to your Outlook email profile. Stay tuned there is lots more to come!

If you have problems uploading a photo to the Intranet, there is a Help and Feedback section here: 

And a bug submission form here:

New Functionality in PeopleSoft: Item Substitution

As we approach our one-year benchmark of the PeopleSoft Go-Live, we continue to roll out new functionality to improve business processes based on the feedback we receive from users.

Supply Chain Management and the PeopleSoft ERP Tech-Team is pleased to announce “Item Substitution” as the latest available functionality.

Currently it is difficult for a requestor to identify if an item is discontinued or depleted. In ePro Requisition, requesters will be notified when an item is available as a substitute, and they may continue processing the requisition without delay.

A job aid with detailed instructions on Item substitutions can be found by clicking on the link below.

We’ll let you know about new value-added functionality in the PeopleSoft FSCM application in future issues.

For further information or questions, email the CMG group at CMG_ITEMS@hhchealth.org

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Hartford Hospital Team of the Year Awards
The Hartford Hospital Team of the Year Award ceremony will be held at our State of the Hospital event on Nov. 16. Please nominate any team whose work has led to significant improvement at Hartford Hospital. The nominations should include teams that have implemented measureable improvements reflected in better processes, new programs, enhancements to safety, growth in volume, customer satisfaction, etc. Nominations must be sent o Sue Podolski by September 30, 2016. The nomination for is available at http://intranet.harthosp.org/hh/docs/8030

August is:
National Breastfeeding Month
National Minority Donor Awareness Month
Psoriasis Awareness Month
National Immunization Awareness Month
National Eye Exam Month

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Respirator FIT Testing Schedule

All testing is conducted in the ERD on the 4th floor, except on competency days, where it will be held on the 1st floor of the ERC in the Informal Lounge

Thursday, August 11: 1-5 p.m.

Saturday, August 13: 7-11 a.m.

Thursday, August 18: 1-5 p.m.

Tuesday, August 23: 7-11 a.m

Wednesday, August 24: 10 a.m.-2 p.m.

Monday, August 29: 7-11 a.m.

FIT Testing is an annual requirement. Employees who are required to do a yearly N95 Respirator Fit test will see their due date in HealthStream as their anniversary date of starting at the hospital. When you have completed all three steps, the assignment will automatically reset to the same month next year. Complete your HealthStream module prior to getting the Fit Test portion.

If there are any changes to your cardiac or pulmonary health, or if you are a new employee, you must be medically cleared by Occupational Health prior to being Fit Tested.

Also, Federal Law prohibits testing of anyone with facial hair that interferes with the mask seal. Please ensure you meet all of these requirements before getting Fit Tested.

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Support Groups

For information about Support Groups for cancer, cardiology, diabetes, mental health, neurology, pulmonary, surgical weight loss and urology visit, https://hartfordhealthcare.org/health-wellness/classes-events/support-groups

August 11
Head and Neck Support Group
6 p.m. to 7:30 p.m.
85 Retreat Ave, Taylor Conference Room A&B, Hartford

August 17
Weight Loss Support Group
6 p.m. to 8 p.m.
Hartford Hospital ERC-Heublein Hall
Discussion, support and education hosted by the Surgical Center for Weight Loss at Hartford Hospital

Offerings from the Institute of Living (IOL) Family Resource Center
For more information about support groups or events call, 860.545.7665 or 860.545.1888 or visit the Family Resource Center website.

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