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e-Xtra News Digest: June 8, 2017

June 08, 2017

What's happening at Hartford Hospital:

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ZERO Prostate Cancer Run/Walk


The 2017 ZERO Prostate Cancer Run/Walk - Hartford features a 5K run/walk, Kids' Superhero Dash for Dad, virtual Snooze for Dudes program and a family-friendly post-race celebration. Participants will receive tech shirts, free food, and the opportunity to connect with others who are impacted by prostate cancer. A portion of the proceeds will benefit the Hartford HealthCare Tallwood Urology & Kidney Institute.

Visit here to register. Can't make the event? You can visit here to donate and support the cause.

Take the 2017 Employee Engagement/Culture of Safety Survey through June 16

The Employee Engagement/Culture of Safety Survey is your opportunity to provide feedback that will help leadership build on what we are already doing well and respond to areas where we can do better. Remember that your responses are always confidential, and we need your honest feedback to get the most accurate results. Please ask your manager or your local H.R. business partner if you have questions. 

What's new in e-Xtra this week:

June 14

Lula for the IOL

J Restaurant, 297 Washington St., Hartford
4:30 to 7 pm

Join Sara - a Lula Roe representative - as she sells Lula Roe clothing for a cause. Grateful for the care that her son received at the Institute of Living, Sara has created this fundraiser as a way to give back. Shop women's, kids and men's clothing, sizes XXS to 3XL. A portion of all proceeds with benefit the Depression Initiative.

October 13

Nite of Lite Laughter’s 20th Anniversary featuring Jay Leno

Visit Community Events for more information.

Zumba with Justine at IOL Canceled for Summer

Visit Employee Services for more information.

Time Change for Trauma Support and Education Group

The Trauma Support and Education Group will now meet from 6 to 7 pm on the second and fourth Wednesdays of each month, beginning on June 14. Visit Support Groups for more information.

What's coming up soon:

June 12

What’s Wrong (and Right) with ‘13 Reasons Why’

Real Art Ways, 56 Arbor St, Hartford
6 pm

The Hartford HealthCare Behavioral Health Network (BHN) is hosting a community screening of an episode of “13 Reasons Why” followed by a town hall discussion led by Institute of Living (IOL) experts including Hank Schwartz, MD, IOL psychiatrist-in-chief and vice president of behavioral health at Hartford HealthCare; Lisa Namerow, MD, child and adolescent psychiatrist at the IOL; and Laura Saunders, PsyD, ABPP, child and adolescent psychologist at the IOL. The forum is free of charge and open to the public.

The Netflix original series “13 Reasons Why,” based off a young adult novel of the same name, has captured the attention of adolescents and adults alike since its release on March 31. The series tells the story of teenager Hannah Baker who takes her own life and leaves behind cassette tapes chronicling the 13 reasons why she did it.

June 13

Dementia Support and Education Group

Donnelly Building, First Floor Conference Room

Usually held on the first Tuesday of each month, this group is facilitated by Glynis Cassis, LCSW and Nancy March, LCSW. RSVP by calling 860.545.7665.

June 14 and 15
Center for Healthy Aging Open House

The new Hartford HealthCare Center for Healthy Aging at Hartford Hospital is designed to help older adults, loved ones and caregivers overcome the many challenges they face throughout the aging process. The center provides in-home, in-office or telephonic assessments that make it easy for seniors, along with their loved ones and caregivers, to access information and services that optimize quality of life. Disease specialists are also available to provide education, answer questions and assist with future planning.

Drop by Bliss 104 and say hello during the Center for Healthy Aging open house:

  • June 14 from 10 am to 1 pm
  • June 15 from 3 to 6 pm

Referrals can be made by visiting the office in Bliss 104, calling 860.696.5499 or faxing documentation to 860.972.3738. EPIC referrals are coming soon.​​

June 22
Hartford Hospital Health Fair

Back of HH Cafeteria
11 am to 2 pm

You care for others every day. Join us as we focus on caring for you. Get up close and personal with an Apple Watch and try before you buy. Learn more about colon health and how you can get screened. Other topics include nutrition, fitness, weight loss options and the many resources Hartford HealthCare offers to help our employees get and stay healthy. 

Vendors include American Cancer Society, Integrative Medicine, Barney Fitness, Pet Therapy, EyeMed, and more. People will also be on hand to discuss medical/surgical weight loss, the Center for Healthy Aging, HH Credit Union, IORA, Pharmacy, Delta Dental and EAP.



For more information on these topics click on the links below:

Classes & Events
Community Events
Education, Training and Research
Employee Discounts
Employee Services
Giving Back/Volunteer Opportunities
Grand Rounds
Health Professionals
Human Resources
Information Technology
Recognition
Retirements
Respirator FIT Testing Program
Spirituality
Support Groups


Classes & Events

For a complete list of classes offered at Hartford Hospital visit the Classes & Events page here.

June 27
Institute of Living Awards and Recognition Day

2:30 - 4:00 pm
Hartford Room, Commons Building, IOL

Mark your calendar and make time to attend this crowd-pleasing event. Many awards will be distributed, including the Arne Welhaven Memorial Award, the Linda J. Stacy Service Excellence Award, the Psychiatrist-in-Chief Award, the Ned Graffagnino, MD Honorary Award and more. Berry shortcake will be served!

October 18 - 19, 2017
Burlingame Award Program


The Institute of Living’s C. Charles Burlingame, M.D. Award, given to honor an outstanding leader in clinical psychiatry, research, education or administration, is made in memory of Dr. Burlingame, Psychiatrist-in-Chief from 1931 to 1950. 

The 2017 award will be given to Harold Alan Pincus, MD, professor and vice chair of the Department of Psychiatry, College of Physicians & Surgeons at New York-Presbyterian Hospital.

The Burlingame Award Program is scheduled for October 18 and 19 with the award dinner on Wednesday evening and  Grand Rounds-style presentation on Thursday morning. 

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Community Events

June 15

‘Power of the Purse’ Luncheon and Silent Auction
Connecticut Convention Center

United Way Women's Leadership Council's 6th Annual Power of the Purse Luncheon and Silent Auction will be held at the Connecticut Convention Center on Thursday, June 15. 

Power of the Purse is a special opportunity to have fun and network with women and men while supporting an important cause: helping women and families in our community become financially stable. Last year’s Power of the Purse event raised more than $326,000, allowing the Women’s Leadership Council to successfully fund the family financial stability initiative for another year. This initiative provides women and families access to free financial education and resources to help put them on the road to financial stability.

In addition to a great lunch with a dynamic speaker, Power of the Purse includes a silent auction filled with designer purses, related accessories, gift certificates, trips and other fantastic items for women and men.

Power of the Purse is a great opportunity to learn more about the Women’s Leadership Council, have fun, and help folks in our community. The price per person is $125. Contact Darlene Sawczysyn at 860.696.6099 or Darlene.Sawczysyn@hhchealth.org to register.

October 13

Nite of Lite Laughter’s 20th Anniversary featuring Jay Leno

Bushnell Center for the Performing Arts
8 pm

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LITE 100.5 WRCH and Hartford HealthCare Cancer Institute at Hartford Hospital present legendary comedian JAY LENO for the 20th Annual "NITE OF LITE LAUGHTER," with proceeds to benefit the fight against breast cancer.

Visit https://bushnell.org/events/jay-leno-nite-of-lite-laughter for more information.

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Education, Training & Research

Nutrition Care Manual

The Academy of Nutrition and Dietetics Nutrition Care Manual (NCM) is a diet and professional practice manual for registered dietitian nutritionists; dietetic technicians, registered; and allied health professionals. Our web-based version of the Nutrition Care Manual is the approved resource for the department of Food and Nutrition at Hartford Hospital. Any clinical staff member can access the Nutrition Care Manual through the Hartford Hospital Intranet and gives you online access to evidence- and knowledge-based nutrition information that keeps you current and compliant. The NCM is a great resource for patient education materials. 

Please contact Erin Estabrook, RD, CD-N, Clinical Nutrition Manager at Hartford Hospital, with any questions.

November 9
12th Annual Interdisciplinary Transplant Symposium

Sheraton Hartford South Hotel
100 Capital Boulevard, Rocky Hill

Registration information and additional details coming soon.

Clinical Trials


To view the current list of Cancer Clinical Research Open studies, click here

Cancer Clinical Research Office

View the latest open studies being conducted by the Cancer Clinical Research Office here.

Certification Courses for Healthcare Providers (BLS, ACLS, PALS, EMT, EMT-P)

Hartford HealthCare's Center for Education, Simulation and Innovation (CESI) offers a variety of courses designed to meet the needs and schedules of busy healthcare providers. All our courses are available in a traditional classroom style format, while our BLS and ACLS courses have the additional option of using online learning through the HeartCode platform.HeartCode allows students to complete the training online at their own pace, on their own schedule, followed by a one to one and half hour skills check. We can also provide customized courses for groups of people so we can meet their specialized needs.

  • HeartCode BLS through HealthStream
  • HeartCode ACLS through HealthStream
  • HeartCode PALS through HealthStream
  • Healthcare Provider CPR Course
  • BLS Instructor Course
  • EMT Course
  • EMT Refresher Course
  • EMR Course
  • ACLS Instructor Course
  • ACLS Provider Course
  • ACLS Refresher Course
  • PALS Instructor Course
  • PALS Provider Course
  • PALS Refresher Course
  • Paramedic Training Course

To register for any of these classes please visit https://hartfordhospital.enrollware.com/schedule.

To have BLS, ACLS or PALS Heartcode loaded please email Heartcode@hhchealth.org and include which heartcode you need loaded, your employee number, and your department that you work in. If your department does not cover the cost of BLS, ACLS or PALS a credit card number must be provided before Heartcode can be loaded to your Healthstream.

For more information please call us at 860.972.9564

Ongoing Research Studies

For more information on these studies, as well as other ongoing research, visit the Research Department Website at harthosp.org/research.

 

Research Orientation

Research Administration is pleased to provide an orientation session to review the research services provided to our clinicians.

The session will include an introduction to our data management services, protocol development and statistical analysis assistance and grant writing support. Our current IRB processes will also be discussed. Attached please find the orientation outline.

This one hour program can be offered on a day and time to meet individual or team schedules.

To schedule this session please contact Liz Roper: lizabeth.roper@hhchealth.org, 860.972.1964.

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Employee Discounts
Discounts are set up by the recreation and discounts committee of the Employees' Council. Go to the Employee Recreation/Discounts page on the intranet for more information.

Select nights from June 30 to July 28
Talcott Mountain Music Festival
 

Simsbury Meadows, 22 Iron Horse Blvd., Simsbury, CT 

Celebrate all summer long at the Hartford Symphony Orchestra’s annual Talcott Mountain Music Festival. Pack your picnic, attend with family and friends, relax under the stars, and enjoy the Hartford Symphony Orchestra under Music Director Carolyn Kuan and distinguished guest conductors. It all happens at the beautiful Performing Arts Center at Simsbury Meadows in downtown Simsbury – the heart of the scenic Farmington Valley.

Receive a 25% discount on adult lawn tickets with the promotion code HSO2017 when you call HSO Ticket Services or buy online. Starting in August 2017, you can also receive a 10% discount on 2017-2018 Masterworks and POPS! tickets with the promotion code HSO2017. Offer not valid on previously purchased tickets. Fees will apply.

For more information, including concert dates, visit the TMMF page or call 860-987-5900.

September 30
Professional Bull Riders: Frontier Communications Battle

7 pm
XL Center, Hartford

For one night only, some of the best bull riders in the world will battle the sport’s fiercest bovine athletes. The thrilling 8-second rides and heart-stopping wrecks make the PBR’s Velocity Tour one of the most exciting live sporting events to see.

Save up to 20% per ticket by visiting the XL Center Box Office and mentioning you are a Hartford HealthCare employee. You can also order tickets online or over the phone by calling 1.877.522.8499 (additional fees apply to online and phone orders).

BJ's Wholesale Club

What you will receive with this offer:

1. $15 off our $50 Annual Membership Fee or $25 off our $100 Annual Rewards Membership Fee
2. FREE Additional Month of Membership (total 13 months)
3. FREE Second Membership Card for a household member

Discounts on Infinity Hall Shows

HHC Employees can get an exclusive 15% discount on most shows to Infinity Hall Hartford and Infinity Hall Norfolk. Visit www.infinityhall.com for a list of the shows and to order tickets. Enter the code HHCMUSIC to receive the discount. If you prefer to go to the box office to purchase your tickets you can show your Hartford HealthCare badge to obtain the discount.

DELL Computer Discounts


Visit: www.Dell.com/mpp/hhchealth

Online Ordering and Discounts on Events at the Bushnell

HHC employees have access to a special Online Ticket Ordering Program for events at the Bushnell. This program provides the benefit of ordering individual tickets online and, if applicable, at a discounted price

  1. Log on The Bushnell web site: www.bushnell.org
  2. Hover over SHOWS AND CONCERTS then click on the ONLINE GROUP PROGRAM link.
  3. Enter HORACE as the password.
  4. Complete and submit the form, using HHC as group name. You will be contacted by us for payment.
  5. Tickets will be mailed to you.

Not all show dates or performances are available through this program. Tickets available up to 2 weeks prior to curtain. There is a $6 per order handling fee and $3 per ticket surcharge will be applied. All sales are final. No refunds or exchanges will be granted. Discount not applicable to previously purchased ticket. Not available in person. For questions, contact groups@bushnell.org or 860.987.5959.

Discounts on XL Center Events

HHC Employees can get a discount on most XL Center events. We will list them as they become available. Discounts vary by event. You can order tickets:

  • Online at www.xlcenter.com (click presales and promotions, promo code SGHHC)
  • By phone to 877-522-8499 and mention promo code SGHHC
  • At the box office, promo code SGHHC

Discount at Sher's Automotive Center

HHC Employees can get a discount at Sher's Automotive Center in Hartford. Choose either 10% off all parts and labor in excess of $150, or a $50 discount towards the purchase of four tires. Shuttle service from Sher's to Hartford Hospital is available beginning at 6:30 a.m. For more information call Mike at 860.527.0185.

Discounts at Central Rock Climbing Center in Glastonbury

Hartford HealthCare employees can save 50% at Central Rock Climbing Center, 259 Eastern Boulevard, in Glastonbury.  For $40 you can get an unlimited month pass, with gear and a beginner class included,normally $79. For more information, call Alex Taylor at 860.659.8260.

Discount at Sprint

For more information, call Sprint Sales at 866.639.8354 or contact Jennifer MacDonald at 203.410.2044 or Jennifer.MacDonald@sprint.com


Free Entrance to Connecticut Science Center

All Hartford HealthCare staff members can get free admission into the Connecticut Science Center (a $19 value) with their employee badge. 

 

 

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Employee Services

Zumba with Justine at IOL Canceled for Summer

Due to lack of attendance and busy summer schedules, the Family Resource Center's free Zumba at the IOL will be canceled for the summer. We will reevaluate possible class days and times in the fall. 

Please enjoy your summer, stay active and have fun!

Summer 2017 Tuition Reimbursement

Hartford Hospital will not be offering tuition reimbursement for Summer 2017 as there are no additional funds available.

We anticipate being able to offer tuition reimbursement for fiscal year 2018 (beginning the Fall 2017 semester). Watch for further communications over the summer.

For those employees participating in the Spring 2017 program, grades should be submitted to: HHTuitionReimbursement@hhchealth.org or in Outlook: HH Tuition Reimbursement or fax to Dianne LePore at 860.545.1572.

Barney Employee Fitness Center

Open 24/7

The center offers state-of-the-art exercise equipment and free weights, functional movement screenings and exercise programs to help you prevent injuries, weight-loss exercise programs, diet and nutrition counseling. The staff is all nationally certified. For more information, call the Fitness Center at 860.972.3077.

Relax...It's Just Yoga

Wednesdays from 5:45 p.m. to 7 p.m. EXCEPT June 7, June 28, and July 5
Cost: $5

Instructor: Susan Malo, RN, MPH, RYT

  • Gentle, Introductory Yoga Session
  • Stress Reliever
  • Session Aimed at Connecting Mind, Body, and Spirit

Employees Council

All employees are invited to attend meetings, which are held once a month. Date for general council meetings listed on the Employees Council intranet page. You can also call 860.545.3904 or email Employee.Council@hhchealth.org to arrange a convenient date and time to meet with the chairperson of the council.

HHC Health Center

Hartford HealthCare in partnership with Iora Health provides an innovative, new primary care practice designed specifically for Hartford HealthCare employees and family members. Conveniently located at the Medical Office Building at Hartford Hospital. Stop by or click here to learn more. 

Have your annual mammogram at Hartford Hospital

Employees can get a screening mammogram as a walk-in or call 860.972.2813 to make an appointment.

Stu and You

What Are People Asking Stu? Stu and You email box, and he has answered all of them! To see questions and answers, go to the Stu and You page on the Intranet. No employee names are used. Got a question? Ask it. Email your question to StuandYou@hhchealth.org or use the button on the Stu and You Intranet page. You will get a response from Stu within 10 working days. 

Trading Post Swap supplies or advertise your items for sale on the Hartford Hospital Trading Post, a free online classified ad site developed for employees. You can find the Trading Post under Employee Services on the Intranet home page: http://hhblogs.hhcsystem.org/tradingpost/

Weight Watchers at Harford Hospital

  • Tuesdays, 11:30 a.m. to 1 p.m. in Dining Room B, Except on October 18, November 15 and December 20.
  • Wednesdays, 11:45 a.m. to 12:40 p.m. on the fifth floor of 85 Jefferson St., Room 500. Contact Barbara Gaughan at 860 972-5807.

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Giving Back/Volunteer Opportunities

Help Connecticut Get a Donate Life License Plate

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Show your support for organ donation by signing up for a vanity license plate. The Department of Motor Vehicles needs 400 orders before they will begin offering Donate Life vanity plates to the public, so every plate counts.

Plates are $65 and now signing up is even easier than ever. Contact Jami Tyska at 860.972.0620 or Jami.Tyska@hhchealth.org for more information.

June 19-June 25
Volunteer at the Travelers Championship

Hartford HealthCare is the official sponsor of the volunteers at the Travelers Championship. Show your support and have fun by volunteering at the Tournament. A variety of volunteer opportunities are available, including administration, amateur caddies, ambassadors, fan zone, practice facility and pro-am.

Visit http://events.trustevent.com/index.cfm?eid=2434&action=regtype&OnlyOneChoice=VOLDID1676  and use code healthcare2017 to register.

June 25
18 Hole Stroll for Pancreatic Cancer

TPC River Highlands, Cromwell
Registration 7:30 am, Walk 8:30am

Join Brittany Vose as she hosts the Annual 18 Hole Stroll for Pancreatic Cancer Research at the Travelers Championship on Saturday, June 25, 2017. The tournament is Connecticut's PGA Tour event, attracting spectators from across the country. Proceeds from the event will support the Lustgarten Foundation and the Helen & Harry Gray Cancer Center at the Hartford HealthCare Cancer Institute at Hartford Hospital.

$50 per person and $15 per child (15 years and under)

July 8
ERRACE - Everyone Ride/Run Against Cancer Everyday

Helen and Harry Gray Cancer Center, 80 Fisher Drive, Avon
Fees vary by ride ($0-$40)

Come Ride, Run, Walk, or Volunteer in the Everyday Fight against Cancer!

The 2017 Event Schedule:
100 Mile road bike begins at 7 a.m.
50 Mile road bike begins at 8 a.m.
25 Mile road bike begins at 10 a.m.
10 Mile Technical MTB ride begins at 9 a.m.
5 km Run/Walk will begin at 11 a.m.
The Ferrari Concorso Arriving at 10:30 a.m.

Pre-registration, check-in, and registration opens one hour before each event start time. Pre-registration is strongly encouraged. Online registration will close on Thursday, July 6, at 6 p.m. You may register the day of the event. The event will take place rain or shine! Come join Team ERRACE for an exciting cause-worthy event!

Volunteers Needed for No One Dies Alone Program

Join the 70 volunteers who are currently volunteering for the nationally recognized program called No One Dies Alone (NODA).  A “compassionate companion” volunteer provides reassuring presence to patients who would otherwise die alone. With the support of the nursing staff, companions are able to help provide patients with that most valuable of human gifts: a dignified death.

Attendance at a three hour training session is required.  The next training will be Tuesday, May 2, from 4 p.m. to 7 p.m. in the Special Dining Room.  If you are able to attend, please complete a volunteer application.

For questions regarding the program, please contact the Volunteer Department at (860) 972-2182 or email: Kelley.boothby@hhchealth.org.

Financial Assistance for Patients

Do you know a patient who is in need of financial assistance? Hartford HealthCare can provide help to patients in need. Learn more about the program and how to assist patients on HHC Connect: https://intranet.hartfordhealthcare.org/inside-hhc/patient-support)

New Donation Bin for Magazines, Books, Puzzles, and More

Bring recent magazines to the department of Volunteer Services (Bliss 109A) who will distribute them to patients and families through the book cart and waiting room areas. Decks of cards, books of crossword puzzles/word search/Sudoku are also need. Donation bins are located near the Bliss Wing elevators. 

**Necesitamos especialmente libros y revistas en Español. Limpia tu estantería y apoyo los pacientes y sus familias que hablan Español.**

Need some extra help this summer? Claim a student volunteer

Hartford Hospital has high school and college volunteers available for the summer.  Does your department need assistance?  Have extra projects you would like to get done?  Please email Eileen.Pelletier@hhchealth.org for more information.

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Grand Rounds

IOL Psychiatric Grand Rounds

Grand rounds lectures take place on Thursdays from Noon-1 p.m. followed by a 15-minute Q&A session, in the Hartford Room, IOL Commons Building. (Case Conferences and resident presentations may have a slightly different schedule.) Check our website for updated information regarding these lectures. For more information about Professional Education at the IOL contact John Goethe, MD, or visit the IOL's website.

To view information about IOL Psychiatric Grand Rounds, click here

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Health Professionals

Center for Healthy Aging Open House
 

The new Hartford HealthCare Center for Healthy Aging at Hartford Hospital is designed to help older adults, loved ones and caregivers overcome the many challenges they face throughout the aging process. The center provides in-home, in-office or telephonic assessments that make it easy for seniors, along with their loved ones and caregivers, to access information and services that optimize quality of life. s Disease specialists are also available to provide education, answer questions and assist with future planning.

Drop by Bliss 104 and say hello during the Center for Healthy Aging open house:

  • June 14 from 10 am to 1 pm
  • June 15 from 3 to 6 pm

Referrals can be made by visiting the office in Bliss 104, calling 860.696.5499 or faxing documentation to 860.972.3738. EPIC referrals are coming soon.​​

Trauma Nurse Core Course: Two Day Course

8 a.m. to 5 p.m. on June 6, June 13, September 19, September 26, October 17, October 24, November 7, November 14 Hartford Hospital: Education & Resource Center Sponsored by Nursing Education & Research
To register, call Samantha Fickett at 860.972.4921.
Fee $400 or $325 for Hartford HealthCare Employees & CCMC Employees Contact hours: $17.65. Trauma Nurse Course Course Certification.

 

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Human Resources

Employee Assistance Program

The Solutions Employee Assistance Program (EAP) provided free of charge by Hartford HealthCare and available to all Hartford HealthCare Employees and their families.

EAP provides help for any kind of concern such as:

· stress
· anxiety and depression
· marital issues and divorce
· family and parenting concerns
· alcohol and other drug dependencies
· budget and debt problems
· bereavement and other losses
· change in the workplace
· child and elder care
· compulsive gambling
· traumatic incidents
· family violence 

EAP offers up to 3 sessions of CONFIDENTIAL, free of charge sessions and help with referrals for treatment resources beyond the EAP. EAP has an office in the Education and Resource Center (ERC) as well as a statewide and national network of professional EAP counselors where employees and their family members can be seen. All EAP providers are Master’s or Doctoral level counselors.

This important resource is available 24/7 by calling toll free at 1.800.526.3485. You will be set up with a face-to-face appointment session at a time and location that is convenient to you. Or if you or your family member prefers, telephone counseling can also be arranged. Persons with a hearing or speech disability may call 800.842.9710 or 711 to reach Relay CT--ask to be connected to Solutions at 800.526.3485. This is a free service. You may also access the EAP website at www.solutions-eap.com for further information.

Do you have a Gold Medal Manager?


Great managers inspire us to do our best. Let’s recognize them and tell their stories so that we all can learn and grow.

Every three months, we ask employees across Hartford HealthCare to nominate what we’re calling “Gold Medal Managers” – individuals who exemplify our H3W Leadership Behaviors every day.


 Managers or supervisors who have one or more people reporting to them are eligible for recognition. An employee or group of employees may nominate their manager for recognition.

Information on the Gold Medal Manager program is available here.

Policy and Procedure Manual Update


Throughout the year, changes and revisions to the Human Resources Policy and Procedure Manual are communicated and distributed. The following policy has been revised and updated.  A brief overview of the changes is provided.

 If you are a holder of a hard copy manual, please print out the policy listed below and add or replace the policy in your manual.  Please be reminded the hard copy manual must be located in an area that allows free access to departmental employees, particularly those who do not have access to the Hospital intranet.  Please post this notice for employees in your organization without access to Outlook.

HUMAN RESOURCES POLICY AND PROCEDURE MANUAL REVISED POLICIES
November 2016

Throughout the year, changes and revisions to the Human Resources Policy and Procedure
Manual are communicated and distributed. The following policy has been revised and updated. A brief overview of the changes is provided.
If you are a holder of a hard copy manual, please print out the policy listed below and add or
replace the policy in your manual. Please be reminded the hard copy manual must be located in
an area that allows free access to departmental employees, particularly those who do not have
access to the Hospital intranet. Please post this notice for employees in your organization
without access to Outlook.
Policy 111 - Workplace Violence Prevention Policy: This policy is being revised for formatting
and change in terminology. The name “Security” Department is changed to reflect
the new name of “Public Safety” and the term “staff member” has been changed to
“employee”.
Policy 111.1 - Workplace Violence Prevention Policy: This policy is being revised for
formatting and for change in terminology. The name “Security” Department is
changed to reflect the new name of “Public Safety” and the term “staff member” has
been changed to “employee”.
Policy 119 – Fitness for Duty Policy: This policy is being revised for formatting and change in
terminology. The term “employed staff member” has been changed to “employee”.
Policy 208 – Recruiting and Selection Policy: This policy is being removed from the Policy
manual.
Policy 216 Transfer Policy – HH/HHC: This policy has been revised to add Hartford Hospital
procedural language on Page 5.
Policy 508 – Cash Balance Retirement Plan Policy: This policy is being removed from the
Policy manual.
Policy 701 – Career Opportunities Policy: This policy is being removed from the Policy
manual.

Referral Bonus Program (Updated April 2017)


A bonus will be paid to any Hartford Region employee who refers an experienced candidate who is hired for the following openings:

  • Nurse Practitioner
  • Cardiac Sonographer
  • Cardiovascular Technician
  •  Certified Athletic Trainer
  • Clinical Nuclear Cardiology Technologist
  • Medical Dosimetrist
  • Nurse Manager
  • Occupational Therapist/ Assistant
  • Perfusionist
  • Pharmacist
  • Physical Therapist/Assistant
  • Physician Assistant
  • Radiation Treatment Planning Technologist
  • Radiological Technologist
  • Registered Nurse
  • Respiratory Therapist
  • RN Case Coordinator
  • Speech Language Pathologist
  • Surgical Technologist

The bonus will be $3,000 for full-time employees and $1,500 for part-time employees (working 24 hours or more per week), with half being paid at the candidate’s start date and the other half at the candidate’s six-month anniversary.

To qualify for the referral bonus, the referring employee’s name must be listed as a referral source on the application when submitted. The referring employee must not be in step 2 or higher of the performance improvement process.

Directors, assistant directors, employees in any role that have managerial or supervisory responsibilities and the staff of Human Resources will not be eligible for the program.

Former employees re-hired within 6 months of separation will not be eligible for the program. Please allow up to 60 days for receipt of referral bonus from the referred employees start date and 30 days for receipt of referral bonus from the referred employees 6-month anniversary date.

Please Note: Hartford HealthCare Rehab Network will pay a $750 referral bonus for
Pay-Per-Visit (PPV) Therapists who average 12 visits per week.

We are an equal opportunity employer who believes diversity brings out the best in everyone. EEO M/F/D/V.

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Information Technology

Add Your Photo To Your Outlook Email Profile


In an effort to foster better communications and to put “a face to the name,” the ITS and Planning and Marketing Departments have created a process to allow staff to add their photograph to the Outlook Email profile via our HHC Intranet portal.

If you would like to have your photo become part of your Outlook email you simply visit your profile page on the Intranet, located at: https://intranet.hartfordhealthcare.org/my-profile

Then you upload your photograph using the instructions on the Intranet and the next day your photograph will be part of your Outlook Email profile.

This is the first in many data integration projects that are underway. ITS is currently working on a solution to synchronize other Intranet data to your Outlook email profile. Stay tuned there is lots more to come!

If you have problems uploading a photo to the Intranet, there is a Help and Feedback section here: 
https://intranet.hartfordhealthcare.org/help-feedback

And a bug submission form here: https://intranet.hartfordhealthcare.org/help-feedback/feedback-suggestions

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Recognition

What's Your Best Practice?


As Hartford HealthCare mobilizes to improve our patient/customer experience, we know that great things are already happening in our offices, on our units and in our patient rooms every day.

The next step is to make sure that these “best practices” are shared across the system so that we can create one exceptional experience at every location that displays the HHC logo.

The HHC Patient Experience Council would like to hear about what you are already doing and what new ideas you have to improve patient experience.

 Please help us to spread our best practices by submitting yours for review. Your submission should explain what you are doing and how it has had a measurable impact on improving patient experience.

All submissions should explain how the practice relates to least one of the HHC 2016 Experience focus areas — Service, Communication and Environment.

The council, comprised of leaders across the system, will evaluate every entry. The best of the best will be celebrated at our next patient experience event and the implementation of the practice will be encouraged system-wide.

If you would like to submit a best practice for consideration, please visit our Patient & Customer Experience page on HHC Connect to find answers to your frequently asked questions (FAQs) and an electronic submission form. If you have questions, please contact one of HHC’s Strategic Experience Advisors.


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Retirement Teas

June 30

Retirement Tea for Lisa Joslyn, Perioperative Services
12:30 p.m. to 3:30 p.m
SB 4th floor, staff lounge
Lisa is retiring from HH after 38 years. 

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Spirituality

Lazowski/Kiely Multifaith Chapel


Every day Monday-Friday at noon there are services of prayer and reflection in the Lazowski/Kiely Multifaith Chapel. 

The following are special services and occasions: 

April 10-12- Labyrinth Walk for Holy Week
April 13- Observing Passover 
April 14- Good Friday
April 16- Easter Meditation at 12:30 pm 
April 21- Donate Life Service
April 24- Yom HaShoah 
May 1- May Day 
May 11- Nurse's Week Celebration 
May 26- Ramadan begins 
June 6- Pentecost 
June 12- Trinity Sunday 
June 28- Celebrating African-American Music Appreciation Month 

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Research Studies

Research Study Volunteers Needed: Assessing How an Acute Exposure to Stigma Negatively Impacts Cardiovascular Health

Dr. Taylor from Hartford Hospital, Dr. Pescatello from the UConn Department of Kinesiology and Dr. Puhl from the UConn Rudd Center are conducting a research study to compare the effects of a short-term encounter to media videos on measures of mental and physical heart health in women.

Eligibility for the study requires overweight, premenopausal women who are between the ages 20 and 45, have a body mass index > 30 kg/m2, and do not use tobacco products.

The 2-week study requires three visits to the University of Connecticut or Hartford Hospital for 1) viewing of short media videos; 2) questionnaires on mental and physical heart health; 3) blood pressure and heart rate readings; and 4) blood samples and saliva swabs. Participants who complete the study will be compensated $200 and will receive information on their heart health.

Please call Greg Panza for more information at (860) 972-1507 or email gregory.panza@uconn.edu.

Research study examining the effects of nicotine and menthol on smoking behavior

The FDA could reduce the amount of nicotine in cigarettes, or ban menthol from cigarettes. Investigators from Hartford Hospital and UConn Health are examining the effect of switching to low nicotine or menthol cigarettes on smoking behavior. This study is funded by the National Institute on Drug Abuse.

To Participate you must:

  • Be female, age 18 to 45
  • Currently be smoking at least 5 menthol cigarettes daily for the last year
  • Have no intention of quitting smoking within the next 6 weeks

Study involvement requires switching to one of the following types of cigarettes for 6 weeks: Low nicotine, no menthol cigarette; Low nicotine menthol cigarette; Regular nicotine cigarettes without menthol; ‘Own Brand’ supply.

Participants may receive study cigarettes supplied for 6 weeks and financial compensation up to $276. To participate please contact 860.972.2399.

Recruiting for exercise training study


The Department of Preventive Cardiology is seeking individuals with high blood pressure for an exercise training study. You may qualify if you have (or think you have) high blood pressure; 18 years or older; non-smoker; and currently exercise less than two days per week.
 
For your participation in this study you will receive:
 
1)            Exercise Stress Test
2)            Aerobic Exercise Training
3)            Regular Blood Pressure Measurements
4)            Financial Compensation ($120.00)
 
For more information, call Amanda Zaleski at 86-972-3454 or email amanda.zaleski@hhchealth.org. This study is being conducted by Hartford Hospital Department of Preventive Cardiology and the University of Connecticut Department of Kinesiology. 

Healthy Volunteers Needed for Research Study 

The Anxiety Disorders Center at the Institute of Living/Hartford Hospital is recruiting participants with no current or lifetime history of psychiatric problems for a research study. 

Participants will be required to complete 2 MRIs within 16 weeks to evaluate how the brain responds to different tasks. Enrolled participants will be compensated up to $125 for their time. 

This study is open to adults ages 40 – 65 years old that meet the study criteria. 

For more information, please call 860.545.7039 or e-mail ADC.research@hhchealth.org 

Health Volunteers Needed for Antibiotic Research Study

Must be a healthy male or female, age 18 or older and meet requirements of the study. Females must be non-pregnant and non-lactating. Parking and monetary compensation will be provided. If you are interested, contact Arlinda Carr at 860.972.6724. 

Volunteers needed for a research study aiming to detect cancer earlier

HHC is conducting a research study to determine if a new blood test can be used to detect cancer earlier than standard screening tests.
Participants are needed to make a study-related blood donation for laboratory analysis.

You may qualify if:
· You are at least 20 years of age
· You are not pregnant
· You do not feel feverish or have an inflammatory disease
· You have never had cancer before (skin cancer other than melanoma is acceptable)
OR
· You have recently been diagnosed with cancer but have not yet started treatment

Qualified participants will receive a $25 check card after their blood donation. To participate please contact 860.972.1588   

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Respirator FIT Testing Schedule

All testing is conducted in the ERD on the 4th floor, except on competency days, where it will be held on the 1st floor of the ERC in the Informal Lounge. Staff is encouraged to enroll through HealthStream.

FIT Testing is an annual requirement. Employees who are required to do a yearly N95 Respirator Fit test will see their due date in HealthStream as their anniversary date of starting at the hospital. When you have completed all three steps, the assignment will automatically reset to the same month next year. Complete your HealthStream module prior to getting the Fit Test portion.

If there are any changes to your cardiac or pulmonary health, or if you are a new employee, you must be medically cleared by Occupational Health prior to being Fit Tested.

Also, Federal Law prohibits testing of anyone with facial hair that interferes with the mask seal. Please ensure you meet all of these requirements before getting Fit Tested.

June 2017 Schedule

Friday, June 16, 7 a.m. to 11 a.m.
Monday, June 26, 1 p.m. to 5 p.m.

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Support Groups

For information about Support Groups for cancer, cardiology, diabetes, mental health, neurology, pulmonary, surgical weight loss and urology visit, https://hartfordhealthcare.org/health-wellness/classes-events/support-groups.

June 13

Dementia Support and Education Group

Donnelly Building, First Floor Conference Room

Usually held on the first Tuesday of each month, this group is facilitated by Glynis Cassis, LCSW and Nancy March, LCSW. RSVP by calling 860.545.7665.

Every other Monday through September 11
Bereavement Support Group

Room 116, 85 Jefferson Street, Hartford

Meeting every other Monday until September 11, this group is open to any person who has experienced the loss of a loved one. You are welcome to attend as few or as many as you like; this is a continuous group and is for the purpose of on-going support. Facilitated by pastoral counselor Andrea Burr.

To register, call 1-855-HHC-HERE (1-855-442-4373).

Second and fourth Wednesdays of every month
Trauma Support and Education Group

Massachusetts Cottage, first floor group room
Institute of Living, 200 Retreat Ave, Hartford, CT
6 to 7 pm 

Peer-led group that offers a supportive environment for individuals with any type of trauma history. Attendees will discuss relevant topics and educational materials will be available.

To RSVP or make an inquiry, please contact Laura at 860.545.7324 or Laura.Durst@hhchealth.org.

Offerings from the Institute of Living (IOL) Family Resource Center


For more information about support groups or events call, 860.545.7665 or 860.545.1888 or visit the Family Resource Center website.


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Summer 2017 Tuition Reimbursement

Hartford Hospital will not be offering tuition reimbursement for Summer 2017 as there are no additional funds available.

We anticipate being able to offer tuition reimbursement for fiscal year 2018 (beginning the Fall 2017 semester). Watch for further communications over the summer.

For those employees participating in the Spring 2017 program, grades should be submitted to: HHTuitionReimbursement@hhchealth.org or in Outlook: HH Tuition Reimbursement or fax to Dianne LePore at 860.545.1572.

Summer 2017 Tuition Reimbursement

Hartford Hospital will not be offering tuition reimbursement for Summer 2017 as there are no additional funds available.

We anticipate being able to offer tuition reimbursement for fiscal year 2018 (beginning the Fall 2017 semester). Watch for further communications over the summer.

For those employees participating in the Spring 2017 program, grades should be submitted to: HHTuitionReimbursement@hhchealth.org or in Outlook: HH Tuition Reimbursement or fax to Dianne LePore at 860.545.1572.

Summer 2017 Tuition Reimbursement

Hartford Hospital will not be offering tuition reimbursement for Summer 2017 as there are no additional funds available.

We anticipate being able to offer tuition reimbursement for fiscal year 2018 (beginning the Fall 2017 semester). Watch for further communications over the summer.

For those employees participating in the Spring 2017 program, grades should be submitted to: HHTuitionReimbursement@hhchealth.org or in Outlook: HH Tuition Reimbursement or fax to Dianne LePore at 860.545.1572.